How to Switch to a New Gmail Account

There are two ways you can proceed, you could transfer all the old emails to your new email account so that everything is searchable and accessible in one place. Or, you could manage your older account from your new Gmail account, so both remain active. Both methods work fine, though the first is a lot simpler, once the initial setup is done. This is what you need to do if you want to migrate to a new Gmail account from an older one. Please note that these steps only work when you open Gmail on a desktop browser, as not all options are available in the Gmail app or via the mobile version of Gmail. Instead, if you want, you can add your older accounts (including non-Gmail ones) to the app so you can access them all in the same place.

How to Switch to a New Gmail Account

  • Move emails from one Gmail account to another.
  • Open your new Gmail account.
  • Click on the gear icon in the top right and click on Settings.
  • Click on Accounts and Import.
  • Click on Import mail and contacts.
  • In the pop-up window, enter your old email address, and click on Continue.
  • Click on Continue on the next pop-up, and on the new pop-up window, sign-in to your old account.
  • Click on Agree after signing in, and the second pop-up will close.
  • On the next screen, level all the boxes (Import contacts, Import mail, Import new mail for the next 30 days) checked, and click on Start import.
  • Managing old Gmail address from the new one.
  • Go to your old Gmail account.
  • Click on the gear icon and then click on Settings.
  • Click on the Forwarding and POP/IMAP tab.
  • In the POP Download section, click on Enable POP for all mail. Here, you can also choose what happens to mails in the old address – you can either leave a copy in the old account, mark it read, have it archived, or deleted, depending on what you prefer, through the drop-down menu in the POP Download section. If you don’t know what this should be, leave it on the default setting (which is to leave the copy in the inbox).
  • Scroll down, and click on Save Changes.
  • Now, sign out, and go to your new Gmail account.
  • Once again, click on the gear icon and then click on Settings.
  • Click on the Accounts and Import tab.
  • In the fourth section, Check email from other accounts, click on Add an email account.
  • In the pop-up window, enter your old email address, and click Next.
  • On the next screen, choose Import emails from my other account (POP3), and then click Next.
  • Here you can enter your password, and if you want to delete the messages from the old account, make sure that Leave a copy of retrieved messages on the server is unchecked.
  • You can also check Label incoming messages so that emails that were sent to your old address are easy to find and don’t get mixed with your new account emails.
  • The default label is the old email address, but you can change this by clicking on the drop box to the right of the option.
  • Once you’ve chosen all the settings you want, click on Add Account.

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